art matters festival 2021



About Art Matters

Art Matters is Concordia’s premiere Fine Arts festival that has created platforms for undergraduate artists studying at the university since 2000. Taking place in March every year, Art Matters hosts exhibitions and events across Montreal (Tio:tia:ke). 

Art Matters seeks 3 dynamic students to coordinate the 2020-21 festival. While coordinating administration, exhibitions, and outreach respectively, all three positions commit to a year of team-building where effective communication and critical thinking are at the forefront. As challenging as it is rewarding, coordinating Art Matters offers students a holistic experience of working in a non-profit arts environment. 

ARt matters festival 2021

Due to the COVID 19 pandemic there have been significant changes in university operations, as well as changes to the structure of arts organizations around the world. The next iteration of the Art Matters Festival will undoubtedly face significant challenges on many different fronts. The incoming coordinator team will be tasked with finding ways to operate in the context of a new normal. 

More than events, exhibitions, and vernissages, the Art Matters Festival is about building community and offering professional experience to undergrad students, and we hope that this spirit will continue with the organization moving forward.

Employee equity

Art Matters welcomes and values the unique contributions that individuals coming from marginalized communities bring to our organization, and invites these individuals to apply. We encourage, among others, Indigenous people, people of colour, people with disabilities, people identifying as LGBTQI, women, formerly incarcerated or institutionalized people, immigrants and people from working class backgrounds to apply. If you would like to be considered for employment equity, please indicate clearly in your application. Although we encourage this, it is not necessary for anyone. We strive to build a team that is as diverse as the community that we serve, and therefore invite all applicants to tell us about their relevant lived experiences at any point during the application process.

*This employment equity statement is based on that of Le Centre des organismes communautaires (COCo)


  • Candidates must be registered Fine Arts undergraduate students at Concordia University
  • Candidates must possess experience with or extensive knowledge of the Art Matters Festival
  • Candidates must be comfortable in using the MS Office Suite and Google Suite applications
  • Candidates must have experience in the balancing of budgets and the coordination of events
  • Candidates must be able to dedicate up to 20 hours a week to the coordination of the festival with some fluctuation in busier and quieter times; for that reason, we encourage applicants with part-time academic status in the 2020-21 year
  • Candidates must be available to begin preliminary paid work in July 2020, including online meetings, training, as well as paid wrap-up work in May 2021
  • Art Matters encourages applicants with interest or experience in community-building and social sustainability
  • Art Matters encourages diverse ideas, new approaches, and political engagement
  • Art Matters is reshaped each year by the team that leads the festival. Job descriptions are flexible; some responsibilities can lead to the creation of honorarium-based positions, and some previous initiatives can be left behind if consented by the coordinators and the festival’s board
  • If coordination is not cut out for you, drop a line about your ideas for next year’s festival, or ask about other ways to get involved here:

If you think you might be cut out for coordination, and you’d like to sit down with a current coordinator to learn more, ask at:

Compensation and Support
  • Coordinators are paid a salary based on 20 hours of work a week from summer 2020 to April 2021 (minimum of $14/hr)

  • Coordinators are paid via timesheets for preliminary and post-mortem work periods

  • Coordinators share office space on Concordia’s downtown campus

  • Coordinators are supported by a student-run Board of Directors and an advisory staff member all year long

Exhibitions Coordinator

 This coordinator is the leading force behind the shape of the festival, taking on tasks related to the programming of the festival and is the main point of contact for the festival’s exhibition facilitators and venues. This coordinator is responsible for:

  • Locating and securing all festival venues and maintaining venue relations throughout the festival
  • Obtaining equipment, oversees the technical development of the festival, and coordinating technical aspects of the festival, including distribution of equipment among exhibition facilitators and providing technical support for special events
  • Acting as the primary contact for all student exhibition facilitators, artists, and performers 
  • Providing exhibition facilitators with all necessary venue information, i.e. floor plans, set-up, takedown and clean-up schedules, coordination bars and merchandise tables, coordination of technicians
  • Supporting facilitators in the smooth-running of festival transport
  • Developing and overseeing staff, facilitator, artist, and venue contracts
  • Leading the organization of the artist jury weekend as well as the curatorial workshop and technical training sessions
  • Coordinating with the festival’s technician(s), volunteer coordinator(s) and driver(s). 
  • Creating contact databases for facilitators, artists and volunteers
  • Overseeing any use of liquor or food on- or off-campus in collaboration with the Administrative and Financial Coordinator, including obtaining or relaying permits
  • Filing venue contracts for each exhibition
  • Is a reliable source of information and support for exhibition facilitators and other members of the Art Matters community (including venues, invited speakers, etc.)
  • Continuously working towards building the reputation of the Art Matters Festival within the Concordia and Montreal arts community

Administrative and Financial Coordinator

 This coordinator is the leading force behind the festival’s budgets, permits, invoices, and bookkeeping. This coordinator:

  • Develops and maintains the festival budget
  • Oversees all expenditures and facilitates all payments of invoices, reimbursements of expenditures, payment of honoraria, and fee-levy opt-outs
  • Oversees and ensures the accessibility all documentation pertaining to the festival’s governance alongside the board of directors, including by-laws, policy, and mandate
  • Tracks and files all financial transactions, bookkeeping
  • Seeks and secures funding from internal and external sources, such as grants, with the support of the other coordinators
  • Leads festival fundraising initiatives
  • Facilitates the organization of all board meetings, staff meetings, juries, and interviews
  • Ensures all material and equipment is in place for meetings as necessary
  • Facilitates and archives meeting minutes
  • Organizes and archives all Art Matters Festival documents from current and previous years
  • Books all necessary rooms for meetings and juries as well on-campus workshops and talks
  • Oversees any use of liquor or food on- or off-campus in collaboration with the Exhibitions Coordinator, including obtaining or relaying permits

Outreach Coordinator

This coordinator ensures Art Matters is accessible to students and followers of the festival, and that the festival maintains visibility in the Montreal arts network. This coordinator:

  • Generates interest in the festival
  • Organizes targeted internal (on-campus) and external outreach
  • Manages the primary Art Matters email and social media accounts at a quick pace
  • Cultivates relationships with media sources and arts networks
  • Creates all promotional releases
  • Cultivates relationships between Art Matters and Fine Arts student run organizations, and promotes student access to Art Matters festival
  • Collaborates closely with the festival’s graphic designer on the visual identity and promotional materials of the festival
  • Manages and edits the festival’s primary publication, its annual catalogue, in collaboration with the festival’s graphic designer
  • Manages the festival’s website in collaboration with the festival’s graphic designer and web programmer
  • Oversees any staff member related to documentation or publication, such as the festival’s web programmer(s), translator(s), copy editor(s), photographer(s)/videographer(s), press coordinator(s), poster pal(s), and graphic designer(s)
  • Manages ongoing festival documentation and previous archives related to press and promotion
  • Appears at on-campus info sessions and orientation events, and seeks similar opportunities to promote the festival
Shared Responsibilities

 All coordinators commit to problem-solving, group discussions, and lending helping hands to each other. All three coordinators commit to:

  • Creating a unified vision of the 2020-21 festival
  • Developing and maintaining detailed year-long festival timelines
  • Collaborating continuously with the festival’s board of directors, such as in the review of policy
  • Planning special events year-round such as festival parties, Nuit Blanche, workshops, panels/talks, info sessions, and general meetings
  • Booking off-campus speakers and entertainers for special events
  • Committing to board positions reserved by Concordia student groups for Art Matters
  • Hiring staff members and participating in the juried selection of applicants to the festival
  • Attending and supervising all Art Matters events
  • Participating in anti-oppression training and updating the student body on measures taken by the festival to ensure equity, accessibility, and inclusivity

How to apply

Please attach the following documents in PDF format prior to 11:59pm on Friday, June 5, 2020 – (No extensions) to an email application sent to, addressed to Jonathan Stern (Art Matters Outreach Coordinator). The subject line should state the position you’re applying to e.g. “Exhibitions Coordinator Application.”

  1. COVER LETTER: approximately one-page outlining interest in respective position, experience and knowledge relevant to position, and any experience relevant to Art Matters. Please include whether you are available June 15, 16, and 17, 2020, for a video interview. 
  1. CV: a CV outlining relevant work experience. 

Deadline – Friday, June 5, 2020 at 11:59 pm

Interviews – June 15,16,17, 2020 (online)

Training period – June-July 2020


All candidates, whether to be interviewed or not, will be contacted prior to June 12th, after their applications have been reviewed by the festival coordinators.

Applications are reviewed by outgoing coordinators, a faculty supervisor, and the festival’s current board of directors

Further questions:

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