Art Matters involves hundreds. While many of these opportunities are only offered to Concordia undergraduate students, the invitation to volunteer is warmly extended beyond our walls.
Art Matters: Call for Coordinators
Art Matters is Concordia’s Fine Arts festival that has created platforms for undergraduate artists studying at the university since 2000. Taking place in March every year, Art Matters hosts exhibitions and events across Montreal.
Art Matters seeks 3 dynamic students to coordinate the 2017-18 festival. While coordinating administration, exhibitions, and outreach respectively, all 3 positions commit to a year of team-building where effective communication and critical thinking are at the forefront. As challenging as it is rewarding, coordinating Art Matters offers students a holistic experience of working in a non-profit arts environment.
- Candidates must be registered Fine Arts undergraduate students at Concordia University.
- Candidates must possess experience with or extensive knowledge of the Art Matters Festival.
- Candidates must possess professional proficiency in English, with French proficiency strongly valued
- Candidates must be comfortable in using the MS Office Suite.
- Candidates must have experience in the balancing of budgets and the coordination of events.
- Candidates must be able to dedicate up to 20 hours a week to the coordination of the festival with some fluctuation in busier and quieter times; for that reason, we encourage applicants with part-time academic status in the 2017-18 year.
- Candidates must be available to begin preliminary paid work in Summer 2017 including some meetings, as well as paid wrap-up work in May 2018.
- Art Matters encourages applicants with interest or experience in community-building and social sustainability.
- Art Matters encourages diverse ideas, new approaches, and political engagement.
- Art Matters is reshaped each year by the team that leads the festival. Job descriptions are flexible; some responsibilities can lead to the creation of honorarium-based positions, and some previous initiatives can be left behind if consented by the coordinators and the festival’s board
- If coordination is not cut out for you, drop a line about your ideas for next year’s festival, or ask about other ways to get involved here: firstname.lastname@example.org
- If you think you might be cut out for coordination, and you’d like to sit down with a current coordinator to learn more, ask at: email@example.com
- Coordinators are paid a salary based on 20 hours of work a week from July or August (TBD) 2017-April 2018 ($13.50/hr).
- Coordinators are paid via timesheets for preliminary and post-mortem work periods.
- Coordinators share office space on Concordia’s downtown campus.
- Coordinators are supported by a student-run board of directors and an advisory staff member all year long
- Exhibitions Coordinator
- This coordinator is the leading force behind the shape of the festival, taking on tasks related to the programming of the festival. This coordinator:
- Deals with locating and securing all festival venues and maintains venue relations throughout the festival
- Obtains equipment, oversees the technical development of the festival, and coordinates technical aspects of the festival including dissemination of equipment among curators and providing technical support for special events
- Acts as the primary contact for all student curators, artists, and performers. -Provides curators with all necessary venue information, i.e. floor plans, set-up, takedown and clean-up schedules, coordination bars and merchandise tables, coordination of technicians
- Supports curators in the smooth-running of festival transport
- Develops and oversees staff, curator, artist, and venue contracts
- Leads the organization of the artist jury weekend as well as the curatorial workshop and technical training sessions
- Liaises with any of the festival’s technician(s), volunteer coordinator(s) and driver(s).
- Creates contact databases for curators, artists and volunteers
- Oversees any use of liquor or food on- or off-campus in collaboration with the Administrative and Financial Coordinator, including obtaining or relaying permits
- Files venue contracts for each exhibition
- Administrative and Financial Coordinator
- This coordinator is the leading force behind the festival’s budgets, permits, invoices, and bookkeeping. This coordinator:
- Develops and maintains the festival budget
- Oversees all expenditures and facilitates all payments of invoices, reimbursements of expenditures, and payment of honoraria
- Oversees and ensures the accessibility all documentation pertaining to the Festival’s governance alongside the board of directors, including by-laws, policy, and mandate.
- Tracks and files all financial transactions, bookkeeping
- Seeks and secures funding from internal and external sources, such as grants, with the support of the other coordinators
- Leads festival fundraising initiatives
- Facilitates the organization of all board meetings, staff meetings, juries, and interviews.
- Ensures all material and equipment is in place for meetings as necessary
- Facilitates and archives meeting minutes
- Books all necessary rooms for meetings and juries as well on-campus workshops and talks
- Oversees any use of liquor or food on- or off-campus in collaboration with the Exhibitions Coordinator, including obtaining or relaying permits
- This coordinator ensures Art Matters is accessible to students and followers of the festival, and that the festival maintains visibility in the Montreal arts network. This coordinator:
- All coordinators commit to problem-solving, group discussions, and lending helping hands to each other. All three coordinators commit to:
- Send a CV and cover letter, in which the position(s) to which you are applying is/are indicated to firstname.lastname@example.org
- All candidates, whether to be interviewed or not, will be contacted prior to April 20th
- Applications are reviewed by outgoing coordinators, a faculty supervisor, and the festival’s current board of directors
- Art Matters recognizes and welcomes the unique contributions that individuals from marginalized and oppressed communities bring to our organization, and invites these individuals to apply. We encourage applicants to describe the unique contributions they, as individuals with diverse experiences, would bring to Art Matters in their cover letter. Please indicate clearly in your cover letter if you would like to be considered for Employment Equity.
- Deadline - Wednesday April 12, Midnight
- Interviews - Thursday April 20 (please indicate if Skype or phone is necessary)
- Training period - April 27-28 (please indicate if alternate training is necessary)
Interested in lending a hand to Art Matters? We seek volunteers for the month of March. Volunteers receive shifts based on their availability. They participate in event assistance at vernissages, gallery-sitting, and tabling. Generally, volunteers are given 2-3 brief shifts during the month.
Sign up or ask for more info at: email@example.com
For more info on artistic opportunities with Art Matters, visit our Submit page.
Board of Directors
A non-profit organization, the festival is overseen by a board of directors that makes sure things are running smoothly. The board works with the coordinating team to shape the festival, provide input, and observe by-laws. The board also has the opportunity to take the lead with some of the special events Art Matters has up its sleeve, including the festival Speaker Series.
In order to join our board, stay tuned for our upcoming Annual General Meeting in April 2017.
For more info, contact firstname.lastname@example.org.